Relationships are hard work.
Relationships with volunteers you are leading can also be hard work.
There can be an unstated expectation that in the life of a church, if someone wants to serve they should be allowed, regardless of their level of skill, or their personal integrity. After all, are we not called to extend grace and forgiveness? Are we not told that every member of the Body brings something useful and beautiful to the Body?
As followers of Jesus, our first responsibility is to lead and shepherd our own hearts, and the hearts of our families. Then as people who carry a role of responsibility within the local church, we are called to shepherd and lead the team we serve, and then the wider congregation. One of the ways we shepherd our team, and the people of God is by guarding in humility who is on the platform.
What we must acknowledge is that every member of our team is a worship leader whether they ever hold a microphone or exercise any authority. There is a level of trust our pastors, elders, and congregations are placing in us to shepherd the congregation well by first shepherding who is on the platform. For me, this means several things, first, I want to have a relationship with the people who are serving on my team outside of our shared common task. I want to know them, and for them to know me. I want to be aware of the shape of their life, and how I can pray for, love, and shepherd them as we serve together. It means I never want to rush someone into a place of leadership or authority. Discipleship is the long game, and I am okay to go slow in onboarding new people to the team. This also means that I want clear communication and expectations about what it means to serve as a member of this team. Not just in the expectations on the platform, or the sound booth, but in the way we are to lead lives of worship, submit to the leadership of our local church, commit to the community of faith, faithfully give, and serve as we invest in our own personal walk with the Lord.
These boundary lines obviously do not prevent being placed in a position to ask someone to step off the team or to take a break from serving for a season, but I have found that clarity, in the beginning, relationships that extend past a shared common task, provide the loving context for these kinds of conversations to take place.
The truth is sin easily entangles. We should not be surprised by this in the lives of people with whom we serve, because we should be aware of this reality in our own lives. We must be humble and prayerful whenever we approach a brother or sister caught in sin - and keep watch over ourselves (Galatians 6:1).
As worship leaders, we are not solely responsible for the care and shepherding of those we lead, but we can often be the first line of defense. We may be more aware of the nuances of the lives of the people with whom we serve than any other leader or person within our churches.
Life moves in seasons. Perhaps you need to ask someone to step off the team not because of ongoing and unrepentant sin, but because that individual is in a season of life where they need to be encouraged to place their energy and efforts elsewhere. Maybe that is in their family, their studies, or in a different area of ministry within the church. When we help shepherd our team through seasons it confronts in us the tendency to hoard, or possess the people that God has entrusted to us, and frees those we lead to serve with joy rather than obligation or compulsion.